Job outline
Working with the Events Director and Events Manager, you will play a key role in planning and delivering The PIE’s suite of PIE Live conferences, The PIEoneer Awards and bespoke events, including receptions and roundtables.
Key duties
- assisting with preparing and implementing The PIE’s event tech solutions for conferences (Cvent) and awards (Evessio) to support each of the event cycles. This includes setting up and delivering ongoing updates to our website, event app, call for speakers, exhibitor portal, speaker portal, table seating plan, surveys
- organising event team logistics – securing flights, checking travel insurance policies, travel authorisation reminders, booking hotel rooms, dinner reservations etc
- preparing event feedback forms, collating and presenting feedback from our events to the wider team
- general administrative tasks including responding to attendee and awards entrant queries, ticket administration, preparing visa invitation letters, data work
- venue research and venue liaison for bespoke events we run – receptions and roundtables
- writing wide-ranging communications for event attendees, including joining instructions
- managing communications with award judges, including collating judges’ profiles and agreements
- and possibly, depending on experience: being responsible for coordinating the speakers in the run up to and during all our events, organising their briefing calls/documentation/joining instructions, being their main point of contact/managing them onsite (inc awards)
Key skills and experience
- If you are the most organised person you know, with an incredible eye for detail, we want to hear from you! You must have first-class organisation skills for this role.
- Excellent project management skills. You must have the ability to prioritise your tasks effectively to work across multiple events at any one time
- Strong copy-writing skills that can be used to update website content and event comms
- Excellent interpersonal and verbal communication skills
- Customer service expertise – this is a client-facing role
- Excellent IT skills and an ability to quickly learn how to use new tech platforms
Why work for The PIE?
- The PIE is an independent, female-founded company, with an excellent reputation and strong brand within the international education industry
- We are a dynamic, innovative and ambitious team
- Our global events division is growing rapidly, so it’s an exciting time to join and to help us to scale our events globally
- Flexible working arrangements
- Global travel opportunities – you will work on-site at our events in the UK, USA and Australia
- Quarterly all staff meet ups and social
- Employee Assistance Scheme
- Office located in Brockley, south-east London
Salary
£26-33K per year dependent on experience. Part-time requests will be considered.
To apply, please send your CV and cover letter to Rachel Donnellan on rachel@thepienews.com
Author: Sam Hyland
Sam is the assistant content manager for Event Industry News (EIN). Sam is involved in publishing news stories, videos and podcasts. Sam also collates the latest stories for the EIN e-newsletter. If you have a press release or story you think we might be interested to know about please email editor@eventindustrynews.com
