Katie Allen from venuefinder concierge explains five key benefits to outsourcing your venue hunt.
1) It’s Free!
There’s no cost for using a venue finding service. We receive our commission from the venue once we’ve secured a place that’s right for you and your meetings or events.
Not only is the venuefinder concierge service free of charge to event planners, it’s also hassle-free, and frees you up to focus on those event management elements that will make your next event truly memorable.
We take the hassle out of venue sourcing by managing all of the follow-ups, accompanying you on site visits, negotiating the best rates, dealing with contracts, cancellations or a change in delegate numbers, while helping you to explore a venue’s true potential in order to maximise your brief.
2) Knowledge & Experience
We’ve been sourcing venues, both in the UK and abroad, for clients over the past 15 years. Prior to that, our team all worked in hotels. So when we say we know venues, we really know venues.
We act as a consultancy. Clients tell us what they’d like to achieve with their event and we look across the marketplace, talk to hotel groups or recommend venues of any description that we believe fit the objectives.
Our proposal helps clients to understand the types of venues that are available. The venue landscape evolves at such a rate that it’s impossible for event planners to keep fully abreast of new openings, refurbishments, improvements, availability and price comparisons.
Our experience, knowledge and industry relationships ensure that we’re able to offer the right venue solution, for the best available deal.
3) Buying Power
Our knowledge and experience has helped us to build-up excellent relationships with hotel groups, cultural venues, unique spaces, restaurants and other venue types. When negotiating terms and conditions, plus an overall price on behalf of our clients, these relationships have put us in the best position to secure you the very best deal.
It may be therefore, that you know the venue you wish to use or have already created a shortlist, but you need to tap into our buying power to guarantee that you’re getting the very best value and return on investment. Unlike many agents, venuefinder concierge will act as your intermediary so that everyone benefits. We believe that if the hotel or venue can develop a new client relationship and secure new business, and you achieve your event brief with the very best terms available, then we’ve achieved our primary objective.
4) A Sprinkle of Magic
Always being one step ahead in our knowledge of current and future venues, not only allows us to share the exciting possibilities of what’s available and whet the appetite for what’s coming soon, it also means we can help you gain access to magical moments within these venues.
We call this the Crème de la Crème. For example, instead of reserving a table for a formal dinner in an exclusive hotel restaurant, we would be able to unlock a meet-and-greet with the Executive Chef, a Chef’s Table experience in the Michelin-starred kitchen, or a secret wine cellar experience.
Venuefinder concierge can secure availability in meeting rooms that are notoriously difficult to book, and we can introduce you to money-can’t-buy experiences that will leave your guests aghast.
5) Long-term Assistance
Venuefinder concierge is here to help if you’ve a short-lead time and need to find somewhere suitable at short notice, but we’re also here for the long-term. By developing a relationship with us, we will better understand your business and your venue needs. We can then keep you informed of special offers at your favourite venues and help you evolve the event experience for delegates by knowing where they’ve been before and what their future venue expectations entail – thus helping you to surpass attendee expectations every time.