Last Minute Venue Sourcing For Events


HeadBox is an online market place for creative and  inspiring  meeting, off-site and event spaces, with over 4500 venues across London and the rest of the UK. Launched in 2015, we were the first to market with the technology that allows you to search, book and pay for any venue you need online.

We quickly established ourselves as a sector leader, using technology to reinvent the events industry and providing our corporate Guests with an unrivalled choice of venues to hire, all available in a matter of clicks. From modern photography studios and unique meeting rooms, to show-stopping party venues and luxury private dining rooms, we have a space to suit your needs and budget. At HeadBox, we unlock underutilised spaces, repurposing venues, opening up space for our Guests when it would otherwise be unoccupied, which means that our inventory boasts a range of unusual venues such as tree houses, floating hotels, cathedrals and much more. Even better, by booking spaces at non-peak times like a coffee shop after hours, or a nightclub in the day time, you can find amazing spaces without the peak-time price tag.

We understand that today’s event planner is short on time, which is why we’ve streamlined a historically inefficient process by introducing virtual venue tours with HeadBox 3D and professional photography across our portfolio. This allows our Guests to explore the venue from the comfort of their own desk before proceeding to a site visit.

Should you need further information about the venue then you can make use of our instant messenger which directly connects our corporate booker to the venue, cutting out the middle man and allowing the two parties to connect and communicate, unlike any other traditional venue listing website.

We believe that the events industry lacks transparency, which is why we launched our dynamic pricing feature, an industry first. This allows our venues to advertise up to 100 different price types based on minimum spend, venue hire and daily delegate rate, for different times of the day and different days of the week. Accurate pricing information is therefore instantly obtainable by the event planner on HeadBox, which saves you lots of calls and emails to receive accurate quotes. If you’re looking for a more tailored quote, we  also have a Bespoke Package feature, so a venue Host can provide you with an itemised event breakdown which you can then book and pay for online, in minutes.

HeadBox has utilised technology to modernise the venue booking process, from the initial search to paying for the space, using our site will save you time and hassle from the start. But if you find yourself in a position where your venue has fallen through at the eleventh hour, the HeadBox Concierge team is on hand to source you a selection of outstanding venues in your city free of charge. We can even assist you with finalising the finer details like event catering or AV with our ecosystem of trusted suppliers, Friends of HeadBox, so there’s no need to panic!

So if you’re looking for the best venue hire London and the rest of the UK has to offer, then look no further than HeadBox. You can use the website as you wish or if you’re short on time, our dedicated Account Management team is on hand to help turn your brief into a venue!  Please don’t hesitate to contact us on or call us on 020 7993 5353.

Adam Parry
Author: Adam Parry

Adam is the co-founder and editor of Adam, a technology evangelist also organises Event Tech Live, Europe’s only show dedicated to event technology and the Event Technology Awards. Both events take place in November, London.